Scaffold release with QR code

A new section is closed. Only the release opens the scaffold for use: a QR code sign is linked to the scaffold, the inspection checklist is worked through and the inspection report is sent to the customer.

Site manager or officeCrewDone by the app

Who releases?

Site manager, office

Choose the QR codeNumber from the list or scan the sign

Crew

Scan the QR signOn the scaffold, only with a phone or tablet

ChecklistRate every inspection item

NotesEnter remarks or set “None”, then confirm

ReleasedInspection report as PDF, email to the customer, status on the QR code

Before you release

• Save the section. The release uses the saved state, including the customer's email address the report goes to.
• You enter a Restriction of use in the section's Information tab. It later appears on the status page.
• Have a free QR code sign ready (QR codes).

Releasing in the office or as site manager

1. Open the section (status Closed) and tap Release scaffold section (①, bottom right).
2. Choose the QR code: pick the number of the sign from the list (“QR code #”), or scan the sign with a phone or tablet and confirm the number.
3. Checklist: answer every inspection item with OK, Not OK or Not applicable. The app moves on after each answer.
4. Notes / Remarks: write something, or set “No further notes or remarks”. Until you do, Release scaffold section stays grey.
5. Tap Release scaffold section. The status now shows Approved.

Choose the QR code

An inspection item of the checklist

Notes or “No further notes”

“Not OK” doesn't prevent a release

Check for yourself whether the scaffold may be released with items rated “Not OK”, and describe any restrictions in the notes.

The inspection items

Area	Inspection items
Scaffold components	visibly undamaged
Structural stability	load-bearing capacity of the contact surface, base jack extension lengths, bracing/diagonals, longitudinal ledgers at base height, lattice girder bracing, anchoring according to assembly instructions
Decking	deck levels fully laid out with deck securing, corner formation at full width, scaffold boards (cross-section, support)
Work and operational safety	openings between decks, side protection incl. end protection, wall clearance ≤ 30 cm, access points ≤ 50 m, protective roof
Mobile scaffold	traffic safety/lighting, castors, ballast/widenings
Marking	scaffold identification at the access points
Closure	unfinished areas cordoned off with “No entry”

Releasing on the construction site

1. Open the work order. If the section is closed, it shows “Section is closed.” with Release (①).
2. Scan the QR sign on the scaffold. This only works with a phone or tablet; on a PC, the app doesn't release on the construction site.
3. Continue as in the office: checklist, notes, Release scaffold section.

“The scanned QR code does not exist in the system.” means the sign belongs to another company, or the code was deleted. Use a different sign.

What happens after the release

1. The inspection report is stored as a PDF in the construction site's documents, in the Freigabeprotokoll folder.
2. The release email with the PDF and a link to the status page goes to the customer, with a copy to the construction site's site manager. If the customer doesn't want emails or has unsubscribed, it only goes to the site manager.
3. The QR code on the scaffold shows everyone the current status (Status page).

If the section's card shows “The PDF could not be generated. Please contact an administrator.”, no email was sent. The section's History tab shows whether an email arrived.

Resending the release email

1. Open the History tab of the released section.
2. Tap Resend last release e-mail. The last inspection report goes to the currently saved address, for example after a correction.

With “Delivery unknown”, the last email may still have arrived: ask the customer before you choose Send anyway. With “Email being sent”, wait a few minutes.

Closing a scaffold

ClosedNewly created, or after a closure

• Gets released: through the release with checklist
• Gets closed: by hand, when moved to another construction site, when its QR code is used on another scaffold, or after the dismantling

ApprovedThe scaffold may be used

With Close scaffold section you take a scaffold out of use, for example after damage or before a modification. The QR sign stays assigned and shows Scaffold closed; no email goes out. After that, the scaffold needs a new release with the checklist.

A section is closed automatically when you assign it to another construction site, or when its QR code is used for the release of another section.

Closing after the dismantling

When the crew reports a work order whose only task is Disassembly as finished, ScaffConnect

• closes the section and sets its construction state to Dismantled,
• detaches the QR signs from the scaffold (they're free again),
• sends the dismantling notice to the customer and the site manager; the PDF is in the construction site's Abbaumeldung folder.

With “Site not finished”, a partial dismantling or several tasks, the scaffold stays as it is.

The status page behind the QR code

Anyone who scans the QR code on the scaffold sees, without logging in, Scaffold approved or Scaffold closed, the scaffold type, load and width class, the restriction of use, your company and, while the scaffold is released, the approval report. With Change language they can switch the page to Polish or Romanian, for example.

Status, scaffold type and restriction of use

Further down: scaffold erector, customer, approval report

What the status page shows in which case

Situation	When scanned
Released	Scaffold approved with the approval report
Closed by hand or moved to another construction site	Scaffold closed
After a dismantling report, sign never used, section or QR code deleted	“The QR code could not be found or is currently not in use.”
Sign used on another scaffold	the status of the other scaffold